Bray Wanderers Supporters Club Constitution

Constitution

1 NAME

The name of the club shall be: Bray Wanderers Supporters Club (hereinafter called "The Club").

2 OBJECTIVES

The objects for which The Club is established are

2.1 The organisation of support for Bray Wanderers Ltd.

2.2 The raising of funds for the benefit of Bray Wanderers Ltd.

2.3 The doing of all such other things as are incidental or conductive to the attainment of the foregoing objects.

3 MEMBERSHIP

To become a member of the club a person must

3.1 Be ratified by the Committee.

3.2 Upon ratification pay an annual subscription to be fixed from time to time by the Committee.

3.3 Enter his/her name upon the Register of Members.

4 VOTING RIGHTS

To be eligible for Club voting rights a person must be a paid up member for the current season/year as defined herin.

5 FINANCE

5.1 The Committee shall exercise control over all monies raised by or donated to the Club.

5.2 Donations to Bray Wanderers Ltd. may be made from time to time at the discretion of the Committee. Receipts shall be obtained for any such donations.

6 COMMITTEE

6.1 To be eligible for election or co-option to the Committee of Bray Wanderers Supporters Club a nominee shall have been a member of the Club half of one term.

6.2 A complete register of members shall be kept at all meetings.

6.3 The Committee shall be elected in accordance with the provisions of the Standing Orders contained herein at the Annual General Meeting and shall consist of a Chairperson, Vice Chairperson, a Secretary, Assistant Secretary, a Treasurer, Assistant Treasurer, a Public Relations Officer, Junior Section Co-Ordinator and Two Trustees.

7 CHAIRPERSON

7.1 Shall preside at all meetings and ensure that the business is conducted in a proper manner.

7.2 Shall ensure that the meetings of the Club and The Committee and any sub-Committees are held regularly and that any resolutions passed are put into effect.

7.3 Shall hold office for not more than three (3) consecutive years.

8 SECRETARY

8.1 Shall convene all meetings of the Club and The Committee.

8.2 Shall keep proper records and minutes of all proceedings of meetings.

8.3 Shall keep a register of all members of the Club.

8.4 Shall carry out such specific duties as may from time to time be required. In the absence of the Secretary a meeting shall appoint a person to carry out, pro tem, the duties of the Secretary.

9 TREASURER

9.1 Shall collect and take charge of and be responsible for the club funds.

9.2 Shall maintain up to date accounts of the income and expenditure.

9.3 Shall submit to the Trustees 7 days before the AGM a financial Statement of the affairs of the Club during the preceding year.

9.4 Shall make available to the Trustees all such documents, records and accounts as may be required by them.

9.5 Shall present a breakdown of all expenditure and income at each monthly meeting of the club.

9.6 Shall submit internally audited accounts to the Annual General Meeting.

In the absence of the Treasurer a meeting may appoint a person to carry out , pro tem, the duties of the Treasurer.

10 PUBLIC RELATIONS OFFICER

Shall be responsible for all press releases and shall take charge of all publicity on behalf of the club.

11 TRUSTEES

11.1 Shall act as internal auditors of the Club.

11.2 Shall, should the Committee decide it is warranted, have the Club's accounts verified by external auditors to be selected by the Committee.

12 INTERPRETATION AND CHANGE OF RULES 12.1 These Rules and Constitution may only be amended at a special meeting of the Club convened for that purpose.

All Motions and Amendments proposing a change of rule will require the support of 2/3 (two thirds) of those present and voting before same shall be deemed to be carried.

12.2 The chairperson's ruling on all matters including the interpretation of these Rules shall be final.

13 ANNUAL GENERAL MEETING

An Annual General Meeting of the Club shall be held within 60 days of the last day of scheduled league football (excluding any special competitions such as playoffs or cup competitions) each year.

14 STANDING ORDERS

The following Standing Orders shall govern the proceedings of the Annual General Meeting.

AGENDA

14.1 (a) Minutes of proceeding AGM and matters properly arising therefrom

(b) Chairpersons's Address.

(d) Treasurer's Report.

(e) Trustees Report.

(f) Election of The Committee for the incoming year.

(g) Any other Business.

14.2 Election of the Committee as per rule (6) above.

(a) Candidates for all positions must be proposed and seconded by members in attendance and eligible to vote

(b) In the event of two or more persons being nominated for any position a secret ballot shall be conducted after the appointment of tellers. The ballot shall proceed with the candidate receiving the lowest number of votes being eliminated after each count. In the event of a tie a decision shall be taken by casting lots.

(c) In the event of more than two candidates being proposed for the position of Trustees a ballot shall proceed to elect a member to the first position whereupon a second ballot shall proceed between all remaining nominated candidates to fill the second position

14.3 Voting rights at AGM

Only members whose names appear on the Register and who have paid their annual subscription on or before the last day of scheduled league football (excluding any special competitions such as play off’s or cup competitions) immediately preceding the Annual General Meeting shall be eligible to vote at the AGM.

15 SUB-COMMITTEE 15.1 The committee may appoint at its discretion a number of sub-committees to carry out specific functions.

15.2 All members shall be eligible for appointment to Sub-Committees.

15.3 All Sub-committees shall report to the Committee and shall cease to function at the last meeting of the Committee prior to the AGM in each year.

15.4 One member from each Sub-Committee elected should attend all Club meetings as a spokesperson for that Committee.

16 MEETINGS 16.1 The club shall meet regularly at the discretion of the Chairperson.

16.2 The Committee shall meet at least once a month.

16.3 Any Committee member absent from three consecutive meetings and who has failed to notify the Chairperson or Secretary in writing of the reason for the absence shall automatically cease to be a member of the Committee.

16.4 In the event of a vacancy occurring on the Committee the remaining members may fill the vacancy by means of co-option whereupon the co-opted member shall hold office subject to rule 16.3 above until the following AGM.

16.5 Only paid up members are eligible to address the floor at the Club's AGM or any other general meeting, with the exception of invited guests.

17 SPECIAL MEETINGS

17.1 A special meeting of the club may be requisitioned by any ten members upon giving notice in writing to the Secretary or the Chairperson.

17.2 A special meeting of the Committee may be requisitioned by any four members of the Committee upon giving notice in writing to the Secretary or the Chairperson.

17.3 All special meetings shall be convened not later than 14 days after a requisition for such meeting is lodged.

17.4 Notice of a Special Meeting setting out the business of the meeting must be given to all members entitled to attend.

17.5 No other Business save that contained in the Notice shall be taken at a Special Meeting.

18 BANK ACCOUNT

18.1 The Committee shall maintain such Bank Accounts as it may from time to time consider appropriate.

18.2 The signature of any two of the following shall be required on all cheques drawn on the Accounts - The Chairperson, The Secretary, The Treasurer.

19 ALL MEMBERS SHALL BE ENTITLED TO RECEIVE A COPY OF THESE RULES.

January 2007